Letter of Inquiry
If a request is for funding exceeding $3,000, the municipality must submit a short Letter of Inquiry that includes brief narratives describing the project and how it would meet TPF’s Funding Focus Areas and the Basic Guidelines for Municipalities with Allocated Funding prior to submitting a full grant application. The Letter of Inquiry will provide an opportunity for the Pokagon Fund’s Board of Directors to make a preliminary determination as to whether and to what extent the proposed municipal project may be funded prior to the municipality preparing a full application. If a request is for $3,000 or less, a municipality should skip the Letter of Inquiry and submit a full application.
Letters of Inquiry are due on the first of the month preceding the full application deadline (see “Full application for municipal grants” section below). For example, if a municipality wants the Fund’s board to consider a $5,000 grant application at its November grantmaking meeting, the full grant application would be due on October 15 and the Letter of Inquiry would be due on September 1. The Fund would provide a response on the Letter of Inquiry by late September.
If a request is for $3,000 or less or The Fund’s board has approved a Letter of Inquiry for a project, then the municipality may submit a full grant application through the online portal. Grants are reviewed on a quarterly basis. The deadlines for the Discretionary grant applications are January 15, April 15, July 15, and October 15 each year (if the date falls on a holiday or weekend, then the deadline is extended to the next business day). TPF’s Board of Directors will usually make a decision on each application at its regular meeting in the month following the deadline but reserves the right to postpone a decision.
All projects must meet the Fund’s Funding Focus Areas and the Basic Guidelines for Municipalities with Allocated Funding prior to submitting a full grant.