Application Process
New Buffalo Harbor

Welcome to The Pokagon Fund online grant application process. The Fund has recently switched to a new online process to ensure we are collecting relevant and consistent information from all applicants.
 
Thank you for considering The Pokagon Fund as a potential partner in your work. Once you have reviewed our website, and have read through a copy of the grant application, please feel free to contact the Fund if you still have questions before you submit a grant application. If additional information or clarification is needed, please contact the Grants Administrator Kaaren Cass at (269) 469-9322.
 
The Pokagon Fund receives more requests each year than we are able to fund. Consequently, we support those projects which are closely aligned with our impact criteria as outlined below:
 

  • Serves individuals and families in need, especially those living at or below 200% of the current federal poverty guidelines
  • Supports a long-term change
  • Serves the broadest number of people
  • Has potential to deeply impact participants
  • Encourages collaboration with other organizations serving the same target audience

 
The following should be considered before submitting a proposal to The Pokagon Fund:
 

  • In general, the Fund does not make grants to individuals, nor does it support non-academic school programs, endowments, fundraising activities, existing deficits or reimbursements for past projects, sectarian activities of religious organizations, political causes, candidates, organizations or campaigns, or organizations that discriminate on the basis of race, gender, sexual orientation, age or religion.
  • The Fund supports projects executed by municipalities and charitable institutions that benefit the communities surrounding The Pokagon Band trust land consolidation sites in Michigan and Indiana including: New Buffalo, New Buffalo Township, Three Oaks, Three Oaks Township, Chikaming Township, Hartford, Dowagiac and South Bend, IN. Projects that do not provide direct benefits to individuals in these communities will not be considered.
  • The Pokagon Fund will expect documented Donor Recognition.
  • The Pokagon Fund will look favorably on those that collaborate with others to provide services to the same target audience.
  • Grantees should be able to include in their Final Reports qualitative and quantitative results of their project.
  • Final Reports must be received and reconciled by the Fund by the due date outlined in the Grant Agreement Letter. If the Final Report is not received by the required date and no written extension of the Grant Termination Date or the due date of the Final Report has been approved by the Fund, which extension shall not be unreasonably denied, Grantee shall not be allowed to submit another grant application for a period of one (1) year from the date that the Final Report is received and considered as filed by the Fund.
  • Grantees may not use any grant funds to lobby or otherwise attempt to influence legislation, to influence the outcome of any public election, or to carry on any voter registration drive, legislation, or electioneering purposes.

 

Our Process

The Pokagon Fund accepts grant submissions four times per year, on a quarterly basis. Please see grant submission deadlines listed below. Once a grant application has been received online by the Fund, you will receive an automated response indicating receipt. We do not have a pre-proposal submission review process. Should you want more information to determine your eligibility, please contact the Fund before you submit. Our foundation staff will review your grant, prepare a Board Summary of your request, and present it to our Board of Directors for review at our regularly-scheduled Board meeting. The organization will hear back from the Fund within two weeks of the review date.

The Pokagon Fund accepts grant proposal submissions prior to the following deadlines:

Submission Deadline: Board Review:
January 15, 2018 February 21, 2018
April 15, 2018 May 16, 2018
July 15, 2018 August 15, 2018
October 15, 2018 November 21, 2018


After all grant applications have been reviewed on the designated Board Review date, a confirmation or declination email will be sent to the applicant. For those grants that have been approved, a Grant Agreement Letter will be mailed via the U.S. Postal Service and is required to be signed and returned within 45 days. The Grant Agreement Letter will include all instructions and detailed information concerning the grant award.  After the signed Grant Agreement Letter is received by the Fund, grant funds will be released according to the terms outlined in the letter.

All funded grantees will be required to submit a Final Report within 30 days of the project end date.  A Final Report form with further instructions will be dropped in your grant request portal account and an email notification will be sent to the grant primary contact. Depending on the size and scope of the grant request, some grantees will be required to submit an interim progress report as well. Each report will ask for a narrative on progress, major outcomes, indicators used to measure progress, evaluation activities, lessons learned, lessons applied, and a financial report on expenditures. 

Apply for a Grant